What You Need to Know About Controlling Office Print

Over 90% businesses don’t track their office printing activities, and this can amount to a major expense for your business! Keeping track of how much your employees are printing, purchasing the right equipment for the job and putting simple controls in place like limiting expensive color printing can really help you with keeping printing costs under control.

Why should controlling office print be a priority for you? Here are a few scenarios that demonstrate the negative impact that uncontrolled printing activities can have on your company’s bottom line:

Scenario #1: Having no formal procurement approval in place for print related expenses.

Did you know that the majority of companies do not have a formal procurement approval process in place for 37 to 41 percent of print related expenses? As a result, many employees have the liberty to purchase inexpensive and inefficient desktop printers from big box stores that require expensive consumables. Many of these expenses go unnoticed as they are incorrectly accounted for in departmental budgets, making it difficult to see the impact of how this affects the bottom line.

Scenario #2: Having no controls in place to manage printing activities.

If you don’t have any printing controls in place, you are essentially allowing your employees to make a buying decision with every document that they print. Keep in mind that color printing can cost your company as much as $1 per page depending on the printer and toner!

Giving employees free reign to print as many documents as they want is like having a company gas pump in your parking lot and relying on an honor system to manage how much gas your employees use. Yes, some employees will be cautious about printing practices; however, there will always be those employees that pay little attention to this as the company is paying the bills.

Scenario #3: Having no formal recycling process in place.

The typical office will toss 80 percent of used print cartridges right into the trash because they are not aware of a formal recycling process. This is not good for the environment, especially considering it takes 1,000 years for a cartridge to fully decompose.

Contact us for a complimentary print assessment today and find out how much you’re actually spending on print. We’ll be pleased to offer suggestions on how you can take back control over  your office’s  print environment.