Businesses today have complex printing needs, from managing multiple devices in the office and in different locations, to ensuring security and efficiency in their print environment. A print assessment is a tool that can help companies optimize their print environment and streamline their printing processes.
Here are four ways an assessment can help optimize your print environment and save you money in the process!
1. Identify Hidden Costs: Print assessments begin with an evaluation of the company’s current print environment. This includes determining the number and type of devices in use, as well as their age and level of utilization. An assessment also evaluates software and services that are used in printing. A thorough assessment can identify hidden costs that may not be obvious at first glance. For example, you may find that you have too many printers for the volume of printing you do, or that your printers are not being utilized efficiently. By identifying these hidden costs, you can make informed decisions that will help you save money.
2. Improve Efficiency: By analyzing your document workflows, a print assessment can identify bottlenecks and inefficiencies that are hindering your productivity. For example, you might discover that your employees are using time-consuming and resource-intensive printing methods. Addressing these issues can help streamline your workflow, saving valuable time and resources.
3. Reduce Environmental Impact: Identifying and addressing inefficient printing practices can have a significant impact on reducing waste, such as paper, toner, and ink. An assessment can also pinpoint areas where outdated, energy-inefficient printers should be replaced with modern, environmentally-friendly models. By making this switch, you’ll not only reduce your carbon footprint but also demonstrate your commitment to sustainability to your customers and employees.
4. Increase Security: To protect your company’s confidential information, security should be a top priority. A print assessment can help identify potential vulnerabilities in your printing processes, allowing you to take proactive measures to protect your sensitive data. Addressing these issues can minimize the risk of data breaches and protect your company’s reputation and assets.
By identifying hidden costs, improving efficiency, reducing environmental impact, and increasing security, a print assessment will not only help you optimize your print environment – it can also help to increase your bottom line! Conducting a print assessment provides valuable insights into your business’s print environment, giving you the information you need to make positive changes that will benefit your organization’s goals.
The Swenson Group (TSG) is an award-winning Bay Area Managed Service Provider that has helped thousands of organizations achieve more by leveraging cost effective technologies to be more productive, secure and cost effective. Services include Managed Print, Document Management, IT Services and VoIP. Products include MFPs, Copiers, Printers and Production Systems, Software and Solution Apps. For the latest industry trends and technology insights visit TSG’s main Blog page.