Even as more companies migrate their business functions to the cloud, many small businesses are still bogged down by paper. When you’re small, it’s easy to keep track of things, so why go digital? With digital documents offering improved workflows, better auditing, faster response time, and improved productivity, shouldn’t the question be, what are you waiting for?
In a small office, every employee’s time is crucial. If even one person is stuck searching for a document, productivity suffers. The fact is, paper gets misplaced. A recent survey by Software Advice found that the workers in a paper-based environment lose at least six hours a week searching for documents. In a digital office, time lost is reduced significantly!
Paper-intensive processes can hold small business back. Even if your documents are all filed properly and every employee knows exactly where they are, that doesn’t help your remote sales team when they need a file to close the sale! Digitizing your files ensures that everything is stored securely and available when needed from anywhere with an Internet connection. Digitization improves productivity, enhances document sharing and allows collaboration like never before.
Let’s look at some areas where digitizing your document workflows can make your business better:
- HR Onboarding – Most small businesses don’t have a huge HR staff. Often it’s one or two people responsible for hiring, firing, payroll, benefits, time tracking and regulatory compliance. Going digital makes their job easier, speeds up hiring and prevents mistakes like losing documents needed for compliance.
- Accounts Payable – Accounting in general is a perfect candidate for digitization. You can set up a system where any department or employee can scan in invoices with the click of a mouse. Once the information is digitized it can be easily analyzed and can eliminate the errors that happen with manual processing.
- Mobile Workforce – When workers can share documents, edit, collaborate, execute contracts and access information as needed, productivity soars. When workers can collaborate remotely, that means fewer meetings, and faster customer service!
Want to learn more? Give us a call and we’ll show you how to get your office humming like a well-oiled machine with digital document workflows. We’ll give you your time back so you can focus on running your business!