Video conferencing and other collaborative technologies are the way we’ll be doing business for the foreseeable future. It’s how we’ll stay connected and communicate as long as in-person meetings are not possible. Even though security was key prior to the COVID-19 crisis, it’s just as important now as we have begun relying on collaborative technology that we may not have depended on before.
Here are four key security tips to employ to protect your company when using collaborative tools.
Don’t Allow Access from Any Unauthorized Users
When inviting participants to a video conferencing meeting, use judgement when determining which parties need to be invited. It’s common for meeting participants to ask for access to files shared during online meetings. Before granting access, make sure the person making the request is someone that you trust.
Preventing Data Loss and Storage Management
One of the big benefits of content sharing technology is the ability to collaborate in real-time. Most video or screen sharing tech offers recording capabilities including video, audio, or text transcription. These recordings are stored in the cloud, and while it makes them conveniently accessible, it also leaves them vulnerable and dependent on the security of your cloud provider.
Maintaining Network Stability
Collaboration solutions rely on constant, stable, and reliable network connections. When the goal of your technology is to facilitate communication and collaboration the loss of a reliable connection can hamper your ability to do business. To avoid disruptions, you’ll need to have adequate bandwidth available, along with strong firewalls and proxy servers to prevent network issues.
Make Sure Your IT is Integrated
Finally, you need to ensure that any collaboration technologies you employ are properly integrated with the rest of your technology stack. Issues with incompatibility between technologies can cause security issues, slow you down, or prevent you from getting the most out of your collaboration solution.
For the foreseeable future, every business small or large will need to rely on collaboration technologies. In order to use these effectively means safeguarding your network against the potential threats that come with a connected environment.
If you’re considering a collaborative solution for your business give us a call. Ask us about our customized, secure, solutions to keep your team connected!
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