Nonprofits rely on donations and grants to stay up and running, so every penny makes a difference. One area that is often overlooked, but could yield great savings, is the print environment. Older, energy-guzzling equipment, printer fragmentation, maintenance, repairs, and supplies … they all add up. A Managed Print Services (MPS) provider can help these charitable organizations make the most of their print environment and save money at the same time. Read on to learn more about how a Managed Print Services provider can help make a difference!
What is Managed Print Services?
A Managed Print Services provider is a third-party vendor that has expertise in all things print-related. MPS providers offer services like print assessments, device consolidation, proactive monitoring, automated supplies management, cost control, security measures, compliance, environmental sustainability practices, and detailed reporting for decision-making. Engaging with an MPS provider can significantly transform how nonprofits handle their printing, leading to streamlined workflows, reduced costs, and better resource allocation.
Here are seven ways a Managed Print Services provider can maximize savings for nonprofits:
- Cost Control: Providers conduct detailed analyses of printing activities to uncover cost-saving opportunities, streamlining processes and cutting down on waste and expenses.
- Predictable Budgeting: By transforming unpredictable printing costs into a more stable expense, nonprofits can budget more accurately without sudden cost spikes, aiding in financial planning.
- Optimized Equipment Usage: Recommendations on the right mix of printers and copiers help extend device lifespan and minimize unnecessary expenditures, enhancing equipment utilization.
- Reduced Energy Consumption: Assessments of energy usage lead to suggestions for energy-efficient practices, lowering electricity bills and supporting environmental sustainability efforts.
- Remote Monitoring and Management: Proactive maintenance through remote monitoring reduces downtime and costly emergency repairs, enhancing productivity and operational efficiency.
- Centralized Supplies Management: Streamlining supply procurement and monitoring aids in avoiding overstocking, waste reduction, and securing bulk purchasing discounts for substantial savings.
- Document Workflow Efficiency: Implementation of digitized processes and cloud storage enhances document workflows, resulting in time savings, increased productivity, and decreased dependency on costly paper-based methods.
Final Words
Managed Print Services providers offer a comprehensive solution to help nonprofits save money and operate more efficiently. From cost control and predictable budgeting to optimized equipment usage and reduced energy consumption, the benefits are substantial. By partnering with a Managed Print Services provider, nonprofits can focus more on their mission, knowing that their resources are being used optimally.
About TSG
The Swenson Group (TSG) is an award-winning Bay Area Managed Service Provider that has helped thousands of organizations achieve more by leveraging cost effective technologies to be more productive, secure and cost effective. Services include Managed Print, Document Management, IT Services and VoIP. Products include MFPs, Copiers, Printers and Production Systems, Software and Solution Apps. For the latest industry trends and technology insights visit TSG’s main Blog page.
